Volare Event Production
You need a wedding planner for your big day, but would love to keep her for your rehearsal dinner too! Rehearsal dinners are joyous occasions! They offer intimate opportunities for those you love to be in the same room for a once in a lifetime experience. Here your close family, out-of-town wedding guests and wedding party will enjoy giving toasts and wishing you well on the eve of your big day. Let Volare take the lead in planning this important event, so you may relax and enjoy being with your dear family and friends.
♥ Schedule and attend wedding rehearsal venue search appointments.
♥ Obtain quotes and negotiate terms and contracts with wedding rehearsal venue and vendors.
♥ Schedule and attend catering tasting.
♥ One (1) personal face-to-face rehearsal dinner planning meeting with venue walk-through.
♥ One wedding planner present at your wedding rehearsal dinner.
♥ Provide unlimited rehearsal dinner planning through email communication relating to etiquette protocol, budgeting, design, vendor relations, etc.
♥ Provide and manage detailed budget tracking software in order to monitor and maintain on target wedding budget and timely vendor payments.
♥ Collaborate with client and chosen vendors to assist with designing the rehearsal dinner including: color, theme, decor, floral design, linen choices and seating design.
♥ Facilitate the design of the rehearsal dinner by overseeing installations, maintaining proper lighting and sound, as well as ensuring that décor, and centerpieces are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, family & bridal party gifts, etc.
♥ Prepare custom made Rehearsal Dinner Timeline, including cocktail hour, dinner reception, special readings, and toasts.
♥ Reconfirm vendors 1-2 weeks prior to the rehearsal dinner to ensure proper set-up of their services.
*This package requires a signed contract no later than 60 days prior to your wedding rehearsal dinner; depending on availability. Additional travel charges may apply for wedding rehearsal venues outside of the San Antonio area.