To Keep – Coordination


Volare  Month of Coordination

You are planning your own dream wedding, however you would like to Keep a professional wedding planner in the know at your wedding rehearsal and on your wedding day. With Volare Month of Coordination, you will Keep peace of mind in knowing that all has been communicated well in advance, your decor will be correctly placed, and your wedding will be orchestrated just the way you envisioned it would be with no confusion on the big day.

This package provides approximately 30 hours of coordination, including two (2) hours of face-to-face wedding planning meeting time, 14 hours of client email/phone communication and wedding preparation, one (1) hour for wedding ceremony rehearsal, and 13 hours for duties on the day of the wedding (Including all required set-up and breakdown hours).

Wedding Preparation Services

♥ Initial Consultation and Planning Meeting.

♥ One (1) personal face-to-face wedding planning meeting with wedding reception venue walk- through 4-6 weeks prior to wedding date, with the planning process beginning 30 days prior to wedding date.

♥ Immediate access to Aisle Planner; a cloud-based, professional wedding planning software with collaborative wedding planning tools such as a customizable checklist, synced event calendar, Wedding Day Timeline, seating chart, and vendor contacts all in one place. The software also includes a state of the art design studio, where you will be able to build inspiration boards and color palettes for your big day.

♥ 30 Days Prior to Wedding – Unlimited wedding coordination through email and phone communication to include all things wedding related, such as the wedding planning checklist, Wedding Day Timeline, vendor relations, floor plan design and seating.

♥ Volare will draft and prepare a customized Wedding Day Timeline, which will include pre- wedding festivities, vendor installations and expectations, the wedding ceremony outline, and the entire wedding reception outline.

Wedding Vendor Services

♥ Immediate access to Volare’s A-List Vendors.

♥ Read vendor contracts and confirm vendors prior to the wedding to ensure proper set-up of their services, as well as provide information regarding final guest count and venue compliance.

Wedding Rehearsal Services

♥ Attend and lead the wedding rehearsal, in collaboration with the officiant, while including seating protocol with the ushers, family seating, and wedding party expectations for the prelude, processional, ceremony and recessional.

♥ Receive all personal items and decor for ceremony and reception set-up. Wedding Day Services

♥ One (1) wedding planning professional present on your wedding day.

♥ Serve as a vendor and on-site coordinator liaison, as well as your vendors’ point of contact on yourwedding day, so that you and your family may relax and enjoy your big day!

♥ Distribute final payments and gratuities to vendors on your wedding day.

♥ Implement DIY decor projects.

♥ Distribute flowers to wedding party, pin on boutonnières and corsages, as well as transport altar florals to wedding reception site, if repurposed after family formals.

♥ Assist guests as needed at the ceremony, and with finding their table or seat at the reception.

♥ Facilitate the design of the ceremony site by overseeing the placement of alter florals, pew florals, and other special décor. Facilitate the design of the pre-function area by setting up gift table, sign-in table, place card table, memory table, and other special décor for cocktail hour. Facilitate the design of the wedding reception site by overseeing installations, maintaining proper lighting and ensuring that décor, centerpieces, and votives are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, etc.

♥ Direct the flow of the ceremony according to the Wedding Day Timeline, by communicating with ushers and properly cuing the wedding party, officiant, and ceremony musicians.

♥ Direct the flow of the reception according to the Wedding Day Timeline and maintain constant communication with the entertainment emcee and photographer, in order to ensure the proper pace for all aspects of the evening, such as bridal party introductions, newlywed introduction, first dance, father-bride dance, mother-groom dance, wedding blessing, dinner, cake cutting, toasts, bouquet and garter toss, departure dance, and newlywed send off.

♥ Maintain the gift table by taping loose cards to gifts, and hand delivering the cards to a designated person or area after the wedding reception.

♥ Box top layer of wedding cake, wash and pack toasting flutes, cake knife and server, as well as pack all decor, personal items, and gifts belonging to you and coordinate with designated family member(s) at the end of the evening.

This package requires a signed contract 60 days prior to your wedding day; depending on availability. 

A la Carte Services Available To Add

♥ To Love Package Upgrade

♥ Rehearsal Dinner Coordination