Full-Service Volare Event Production
Special events like engagement parties, rehearsal dinners, anniversaries, and milestone birthday parties are joyous occasions! They offer intimate opportunities for those you love to be in the same room for a once in a lifetime experience.
Have a special event coming up? Allow Volare to take the lead in planning and coordinating your event, so that you may relax and cherish the memories with your dear family and friends.
This package provides approximately 22 hours of planning and coordination (16 hours pre-planning and meeting time & 6 hours on the event day).
❖ Schedule and attend all event venue search appointments, and one (1) catering tasting.
❖ Obtain quotes and negotiate terms and contracts with vendors, to include: venue, catering & bar services, photographer, floral designer, baker, entertainment, and linen & furniture rental.
❖ Provide invitation services through my Carlson Craft store.
❖ One (1) personal face-to-face event planning meeting with venue walk-through.
❖ One (1) event planner/coordinator present at your event.
❖ Provide unlimited event planning through email communication relating to etiquette protocol, budgeting, design, vendor relations, etc.
❖ Provide and manage detailed budget tracking software in order to monitor and maintain on target wedding budget and timely vendor payments.
❖ Collaborate with client and chosen vendors to assist with designing the event, including: color, theme, decor, floral design, linen choices and seating design.
❖ Facilitate the design of the event by overseeing installations, maintaining proper lighting and sound, as well as ensuring that décor, and centerpieces are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, family & bridal party gifts, etc.
❖ Prepare custom made Event Timeline, including cocktail hour, entertainment, dinner reception, special readings, and toasts.
❖ Reconfirm vendors prior to event to ensure proper set-up of their services.
*This package requires a signed contract no later than 60 days prior to your event; depending on availability. Additional travel charges may apply for events outside of the San Antonio area.