Volare Destination Wedding Production
With the famed San Antonio Riverwalk, our historically rich architecture, Mexican influence, friendly Texan vibe, nearby serene Hill Country landscape, and plethora of fine hotels and restaurants, it is no wonder that San Antonio has become a premiere location for destination weddings. Let Volare lead the way in creating the destination wedding of your dreams! With our knowledge of the rich history of San Antonio and our relationships with the best venues, hotels, and vendors the city has to offer, we will surely exceed your expectations for a weekend to remember!
This package provides approximately 85 hours of planning and coordination, including an average of eight (8) hours of wedding planning meeting time, (10) hours of face-to-face vendor planning meeting time, 20 hours of vendor procurement/communication, 33 hours of client email/phone communication and wedding preparation, one (1) hour for wedding ceremony rehearsal, and 13 hours for duties on the day of the wedding (Including all required set-up and breakdown hours).
Wedding Preparation Services
♥ Unlimited face-to-face wedding planning meetings (Phone, FaceTime or Google Available).
♥ Instant access to Aisle Planner; a cloud-based, professional wedding planning software with collaborative wedding planning tools such as a customizable checklist, synced event calendar, Wedding Day Timeline, seating chart, vendor contacts, and budgeting/payment software all in one place. The software also includes a state of the art design studio, where we will be able to build inspiration boards and color palettes for your big day.
♥ Provide unlimited wedding planning through email and phone communication to include all things wedding related, such as the wedding planning checklist, Wedding Day Timeline, vendor relations, bridal fashion, wedding design, etiquette protocol, invitations, and seating.
♥ Volare will draft and prepare a customized Wedding Day Timeline, which will include pre- wedding festivities, vendor installations and expectations, the wedding ceremony outline, and the entire wedding reception outline.
♥ Budget analysis and development.
♥ Provide and manage detailed budget tracking software, as well as monitor and maintain on target wedding budget and timely vendor payments.
♥ Create a wedding weekend itinerary for out-of-town guests.
Wedding Vendor Services
♥ Access to Volare’s A-List Vendors.
♥ Schedule vendor/venue appointments and attend unlimited personal face-to-face vendor/venue meetings with you or for you.
♥ Provide up to three (3) quotes from vendors in all vendor categories (including venues), as well as negotiate terms and contracts with such vendors/venues.
♥ Unlimited vendor relations, communications, email and phone meetings.
♥ Read vendor contracts and confirm vendors prior to the wedding to ensure proper set-up of their services, as well as provide information regarding final guest count and venue compliance.
♥ Coordinate the hotel accommodations and room blocks for out-of-town guests, and include such information on wedding website.
♥ Coordinate, hire, and supervise additional staff need to accomplish wedding logistics goals.
Wedding Design Services
♥ Create wedding design plan for the wedding ceremony, cocktail hour, and reception, including: color, theme, furniture rental, decor, floral design, linen choices, ceremony seating design, floor plan design, and lighting design.
♥ Arrange the wording and design for save the dates, bridal shower invitations, wedding invitations and programs, as well as assist with the selection and printing of such invitations.
♥ Assemble wedding favors and deliver gift bags to out-of-town guests.
Wedding Day Services
♥ Two (2) wedding planning professionals present on your wedding day.
♥ Serve as a vendor and on-site coordinator liaison, as well as your vendors’ point of contact on your wedding day, so that you and your family may relax and enjoy your big day!
♥ Distribute final payments and gratuities to vendors on your wedding day.
♥ Distribute flowers to wedding party, pin on boutonnières and corsages, as well as transport altar florals to wedding reception site, if repurposed after family formals.
♥ Assist guests as needed at the ceremony, and with finding their table or seat at the reception.
♥ Facilitate the design of the ceremony site by overseeing the placement of alter florals, pew florals, and other special décor. Facilitate the design of the pre-function area by setting up gift table, sign-in table, place card table, memory table, and other special décor for cocktail hour. Facilitate the design of the wedding reception site by overseeing installations, maintaining proper lighting and ensuring that décor, centerpieces, and votives are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, etc.
♥ Direct the flow of the ceremony according to the Wedding Day Timeline, by communicating with ushers and properly cuing the wedding party, officiant, and ceremony musicians.
♥ Direct the flow of the reception according to the Wedding Day Timeline and maintain constant communication with the entertainment emcee and photographer, in order to ensure the proper pace for all aspects of the evening, such as bridal party introductions, newlywed introduction, first dance, father-bride dance, mother-groom dance, wedding blessing, dinner, cake cutting, toasts, bouquet and garter toss, departure dance, and newlywed send off.
♥ Maintain the gift table by taping loose cards to gifts, and hand delivering the cards to a designated person or area after the wedding reception.
♥ Box top layer of wedding cake, wash and pack toasting flutes, cake knife and server.
♥ Pack all decor, personal items and gifts belonging to you and deliver to hotel dry storage or coordinate with designated family member(s) at the end of the evening.
This package requires a signed contract 210 days prior to your wedding day; depending on availability.
A la Carte Services Available To Add
♥ Professional Wedding Website Design and Maintenance
♥ Wedding Invitations Services (Delivery to/from Calligrapher & Stuffing and Mailing)
♥ Rehearsal Dinner Coordination