To Love – Planning

Volare Event Production  


You are in Love and wish to plan your own wedding, but would like a professional wedding planner to be on retainer for unlimited communication throughout the process. This entry- level partial planning package gives support to couples that are in need of a little more than month of coordination. Our first planning meeting will occur approximately six (6) months prior to your wedding date. At this time, we will do a vendor inventory to determine what vendors are still needed, and we will jumpstart the vendor selection process. Let Volare produce your wedding, so you and your family can relax and enjoy a blissful wedding day. You will Love us for it!

This package provides approximately 45 hours of planning and coordination, including four (4) hours of face-to-face wedding planning meeting time, five (5) hours of vendor procurement 22 hours of client email/phone communication and wedding preparation, one (1) hour for wedding ceremony rehearsal, and 13 hours for duties on the day of the wedding (Including all required set-up and breakdown hours).

Wedding Preparation Services

♥ Initial Consultation and Planning Meeting.

♥ Two (2) personal face-to-face wedding planning meetings with wedding reception venue walk- through. First meeting/venue walk-through will take place approximately 6 months prior to wedding date.

♥ Instant access to Aisle Planner; a cloud-based, professional wedding planning software with collaborative wedding planning tools such as a customizable checklist, synced event calendar, Wedding Day Timeline, seating chart, vendor contacts, and budgeting/payment software all in one place. The software also includes a state of the art design studio, where we will be able to build inspiration boards and color palettes for your big day.

♥ Provide unlimited wedding planning through email and phone communication to include all things wedding related, such as the wedding planning checklist, Wedding Day Timeline, vendor relations, bridal fashion, wedding design, etiquette protocol, invitations, and seating.

♥ Volare will draft and prepare a customized Wedding Day Timeline, which will include pre-wedding festivities, vendor installations and expectations, the wedding ceremony outline, and the entire wedding reception outline.

Wedding Vendor Services

♥ Immediate access to Volare’s A-List Vendors, and assist in gathering additional needed vendors six (6) months prior to wedding date.

♥ Read vendor contracts and confirm vendors prior to the wedding to ensure proper set-up of their services, as well as provide information regarding final guest count and venue compliance.

Wedding Rehearsal Services

♥ Attend and lead the wedding rehearsal, in collaboration with the officiant, while including seating protocol with the ushers, family seating, and wedding party expectations for the prelude, processional, ceremony and recessional.

♥ Receive all personal items and decor for ceremony and reception set-up. Wedding Day Services

♥ One (1) wedding planning professional present on your wedding day.

♥ Serve as a vendor and on-site coordinator liaison, as well as your vendors’ point of contact on your wedding day, so that you and your family may relax and enjoy your big day!

♥ Distribute final payments and gratuities to vendors on your wedding day.

♥ Implement DIY decor projects.

♥ Distribute flowers to wedding party, pin on boutonnières and corsages, as well as transport altar florals to wedding reception site, if repurposed after family formals.

♥ Assist guests as needed at the ceremony, and with finding their table or seat at the reception.

♥ Facilitate the design of the ceremony site by overseeing the placement of alter florals, pew florals, and other special décor. Facilitate the design of the pre-function area by setting up gift table, sign-in table, place card table, memory table, and other special décor for cocktail hour. Facilitate the design of the wedding reception site by overseeing installations, maintaining proper lighting and ensuring that décor, centerpieces, and votives are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, etc.

♥ Direct the flow of the ceremony according to the Wedding Day Timeline, by communicating with ushers and properly cuing the wedding party, officiant, and ceremony musicians.

♥ Direct the flow of the reception according to the Wedding Day Timeline and maintain constant communication with the entertainment emcee and photographer, in order to ensure the proper pace for all aspects of the evening, such as bridal party introductions, newlywed introduction, first dance, father-bride dance, mother-groom dance, wedding blessing, dinner, cake cutting, toasts, bouquet and garter toss, departure dance, and newlywed send off.

♥ Maintain the gift table by taping loose cards to gifts, and hand delivering the cards to a designated person or area after the wedding reception.

♥ Box top layer of wedding cake, wash and pack toasting flutes, cake knife and server, as well as pack all decor, personal items and gifts belonging to you and coordinate with designated family member(s) at the end of the evening.

This package requires a signed contract 120 days prior to your wedding day; depending on availability. 

A la Carte Services Available To Add

♥ Vendor Support Upgrade (We may customize this package to include vendor support in a specific area or areas)

♥ Wedding Favor Assembly

♥ Gift Bag Assembly and Delivery

♥ Wedding Invitations Services (Delivery to/from Calligrapher & Stuffing and Mailing)

♥ Professional Wedding Website Design and Maintenance

♥ Rehearsal Dinner Coordination

♥ Professional Staffing Services