Social events are joyous occasions that offer intimate opportunities for those you love and admire to be in the same room for a once in a lifetime experience.
Have a special event coming up? Allow Volaré to take the lead in planning and managing your event, so that you may relax and cherish the memories with your dear family, friends, and colleagues. We plan:
❖ Engagement Parties
❖ Rehearsal Dinners
❖ Destination Wedding Welcome Parties
❖ Anniversary Parties
❖ Milestone Birthday Parties
❖ Family Reunions
While every social event is unique, planning for such events typically include the following services, which may be customized for your specific event.
No matter the occasion, we are sure to exceed your expectations.
❖ Event planner on retainer for the entire event cycle, as well as acting manager on the day of the event.
❖ Schedule and attend all event venue search appointments and catering tasting.
❖ Event planning meeting with venue walk-through.
❖ Provide unlimited event planning through phone and email communication relating to etiquette protocol, budgeting, design, vendor relations, etc.
❖ Collaborate with client and chosen vendors to assist with designing the event, including: color, theme, decor, floral design, linen choice and seating design.
❖ Obtain quotes and negotiate terms and contracts with vendors, to include: venue, catering & bar services, guest accommodations, photographer, floral designer, baker, entertainment, lighting, and linen & furniture rental.
❖ Provide invitation services through our stationary merchants.
❖ Provide and manage detailed budget tracking software in order to monitor and maintain on target wedding budget and timely vendor payments.
❖ Prepare custom made Event Timeline, including cocktail hour, entertainment, dinner reception, special readings, and toasts.
❖ Reconfirm vendors and staff prior to event to ensure proper set-up of their services.
❖ Facilitate the design of the event by overseeing vendor installations, maintaining proper lighting and sound, as well as ensuring that décor, and centerpieces are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, personal gifts, etc.
Social event planning requires a signed contract no later than 90 days prior to your event date; depending on availability. Additional travel charges may apply for events outside of the San Antonio, South Austin or New Braunfels areas.
Please complete the form below to tell us about your upcoming wedding or event. We will respond as soon as we are able. For expedited inquires, call or text us today.