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Our ProcessAbout

After determining which planning experience is ideal for you, we will embark on the exciting journey of planning your wedding or event. This process will be organized into phases, and each phase is vital for the success of your event.

Connect

Let's get to know each other! We will begin this joyful process with on-boarding session to get acquainted. We will learn a little more about you, your core values, and any pertinent details that will aid in designing a celebration unique to you. We will introduce our state of the art planning platform, Aisle Planner, and its fabulous planning features: the Checklist, Calendar, Timeline, Budget, Guest & RSVP Manager, Layout & Seating, Contacts, and our favorite, the Design Studio!

Planning

During the planning phase, we will kick off the process by assembling your creative dream team. We will secure your most important vendors first - your venue (if one hasn't been selected) and your catering and bar team, as these vendors will make up the bulk of your budget. Then, we will select your photographer and band/DJ. Now, we have a party!

 

Once these key players are confirmed, we will move on to hiring any additional team members that may be necessary, such as cinematographers, ceremony or cocktail hour musicians, hair and makeup professionals, an officiant, photo booth, transportation services, and any other needed vendors. We will also secure hotel courtesy blocks for out of town guests, and ensure the perfect location for you to get ready for the big day.

 

Additionally, we will begin the first draft of your event timeline, which will serve as the framework and foundation for all logistics planning.

Design

The design phase marks the beginning of the creative component, and most often the most exciting part of the planning process. Together, we will explore your vision and style preferences; I will ask you to share visual inspiration that you may have collected on platforms such as Pinterest or Instagram. Once we have a clear understanding of your desired aesthetic, I will create a detailed design plan in Aisle Planner's Design Studio. This will include many images of floral and decor inspiration, a proposed color palette, floor plan renderings, and all other design elements that will bring your vision to fruition.

 

After your approval of the design plan, we will meet with florists and event rentals professionals that have what it takes to make your dream design a reality. Additionally, we are able to source luxury linens from our own suppliers directly to you.

 

We will design your save-the-date cards, assist with the design of your invitation suites, and begin implementation of your reception stationery design plan. We will discuss lighting and put a plan in place for a wow factor design.

Execution

As we move into the execution phase, all the meticulously planned details will come together. RSVPs will be calculated and guests will start to share in the excitement of your day. As your dedicated wedding and event planner, I will serve as the point of contact between you and all of your hired vendors. I will be in constant communication with you as well to ensure that everything is running smoothly and according to our plans laid out in your timeline.

Celebrate

On the big day, my team and I will be present to oversee the entire event cycle. We will manage your creative team members, welcome your guests with style and grace, and ensure a seamless, flawless execution, so that you may celebrate your most magnificent day.

 

We Have the Tools to Plan the Perfect Event

 

Online Planning PlatformWith Our Powerful Stay Organized

We utilize the most coveted, comprehensive wedding and event planning software on the market, and are pleased to offer this innovative suite of tools to all of our clients.

Its collaborative planning features, such as the customizable checklist, synced calendar, timeline, guest RSVP manager, seating chart, vendor contacts Section, budgeting component, and notes section are organized all in One place to streamline the entire planning process.

Our interactive and collaborative Design Studio will aid in building the foundation of your event aesthetic. Here we will create a multi-page design plan and finalized color palette to fully define your vision, and ultimately bring it to life.

From our clients

"She brought our vision to life! If there is one thing we're telling all of our newly engaged friends, it's to get a wedding planner and no other than Volare Planning & Design."

Brenda + Daniel