Full Service Planning, Design & Production is thoughtfully curated for couples who desire to KEEP an elevated, concierge-level experience from the first conversation through the final farewell. We oversee every detail with a comprehensive, big-picture approach, ensuring each stage of the planning journey is intentionally orchestrated and every logistical and design element works together seamlessly. The result is an impeccably executed celebration.
This comprehensive experience includes assembling an exceptional team of industry-leading professionals, negotiating and managing vendor agreements, attending unlimited vendor meetings and catering tastings, designing your wedding website, providing expert guidance on menu and bar selections, coordinating guest accommodations and group transportation, and delivering an unparalleled level of personalized service throughout your wedding weekend.
Most importantly, we KEEP every moving piece aligned, every timeline on track, every vendor informed, every detail accounted for, and every decision moving forward—so you may KEEP your focus where it belongs: celebrating this extraordinary season of life with the people you love.
Our communication services ensure that your wedding is managed with meticulous care with a seamless and stress-free experience for you and your guests.
Full wedding planning, design, and production responsibilities are entrusted to our team, allowing you to KEEP your time, energy, and attention focused where they matter most.
Caroline Gollner + 2-3 Experienced Assistants present for unlimited hours on the wedding weekend.
Oversee and manage the financial aspects of your wedding planning, ensuring that every decision, with all vendors, is approached responsibly and aligned with your best financial interests and wedding vision.
Coordinate wedding reception venue search appointments, attend such appointments with you or for you, as well as negotiate the final contract if the wedding location has not been accounted for.
Provide professional wedding planning software with a customizable checklist, synced calendar, timeline template, guest manager, layout & seating component, comprehensive budgeting component, and contacts section for customized vendor referrals. The software also includes a state of the art design studio, where you will be able to build inspiration boards and color palettes for your big day.
Unlimited wedding planning meetings.
Draft and prepare 12-15 page detailed wedding day timeline, which will include pre-wedding festivities, vendor installations and expectations, the wedding ceremony outline, and the entire wedding reception outline.
Advanced floor plan & layout creation
Provide and manage detailed budget tracking software, as well as monitor and maintain on target wedding budget solutions and timely vendor payments.
Design and maintain wedding website with pertinent wedding information, as well as upload and format guest list within wedding website for detailed RSVP collection.
Immediate vendor point of contact.
Provide up to three (3) quotes from vendors in all vendor categories, as well as negotiate terms, hours of service, and contracts with such vendors.
Schedule vendor appointments and attend unlimited vendor meetings with you or for you.
Attend unlimited catering tastings and provide guidance on menu and bar selections.
Provide guidance on ceremony music selections, and procure entertainment for all aspects of the event.
Coordinate engagement and bridal sessions with all participating vendors; typically venue, photographer, hair and makeup artists, and florist.
Develop multi-page digital design plan to include every aspect of wedding design, such as: customized color palette, ceremony florals, reception florals, decor rentals, furniture rentals, specialty installs, invitation suite design, flat lay planning, reception stationery, and lighting design.
Source furniture and decor rentals for entire wedding layout, as well as construct a professional floor plan rendering to accommodate the design plan.
Provide floral quotes and guidance on floral designers that will bring floral vision to life, as well as participate in unlimited communication for all stages of the floral design process.
Source luxury linens from local vendors or from our suppliers directly to you.
Design save the date cards, wedding invitation suites, programs, and reception stationery through our partners, and/or present at all meetings regarding wedding stationery, in order to assist with the overall stationery design.
Draft a details photography checklist to supplement the wedding day timeline, in order to ensure coverage of all aspects of wedding details photography.
Provide design elements and decor for the wedding invitation suite and details flat lay.
Serve as wedding day stylist for overall wedding story, as wells as provide complimentary design elements and decor for details photography to ensure that design vision is brought to fruition for a magazine worthy wedding aesthetic.
Procure lighting professionals, if specialty lighting such as string lighting, uplighting, pin-spotting or gobos are required to complete the overall aesthetic.
Attend and lead the wedding rehearsal, in collaboration with the officiant, while including seating protocol with the ushers, family seating, and wedding party expectations for the prelude, processional, ceremony and recessional.
Receive all personal items and decor for set-up prior to wedding day.
Serve as a vendor and on-site coordinator liaison, as well as your vendors’ point of contact on your wedding day, so that you and your family may relax and enjoy your big day!
Distribute final payments and gratuities to vendors on your wedding day.
Distribute flowers to the wedding party, pin on boutonnières and corsages, as well as transport altar florals to the wedding reception site, if repurposed after family formals.
Assist guests as needed at the ceremony, and with finding their table or seat at the reception.
Facilitate the design of the ceremony site by overseeing the placement of altar florals, pew florals, and other special decor. Facilitate the design of the pre-function area by setting-up gift table, sign-in table, seating display, memory table, and other special decor for cocktail hour.
Facilitate the design of the wedding reception site by overseeing installations, maintaining proper lighting and ensuring that décor, centerpieces, and votives are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, etc.
Direct the flow of the ceremony according to the Wedding Day Timeline, by communicating with ushers and properly cuing the wedding party, officiant, and ceremony musicians.
Direct the flow of the reception according to the wedding day timeline and maintain constant communication with the entertainment MC and photographer, in order to ensure the proper pace for all aspects of the evening.
Maintain the gift table by taping loose cards to gifts, and hand delivering the cards to a designated person or area after the wedding reception.
Box top layer of wedding cake, wash and pack toasting flutes, cake knife and server, as well as pack all decor, personal items and gifts belonging to you and coordinate with designated family at the end of the evening, as well as return the cake stand to the baker, if one has been rented.
