Volaré Wedding Management
You are planning your own dream wedding, but want to Keep a professional wedding planner to coordinate vendor logistics, conduct your wedding rehearsal, and coordinate your wedding day. Upon booking this service, you will gain access to the best wedding planning software on the market, to Keep us organized throughout the process. We will begin with an initial consultation to add momentum and provide solutions to your existing wedding plans. Then, Volaré will reenter the planning process approximately 4-6 weeks prior to your wedding date for a planning meeting and venue walkthrough, where we will finalize all of the details of your wedding. After our meeting, continued advice and unlimited communication will be provided leading up to the wedding day, which will culminate with our presence at the rehearsal, ceremony, and reception, where a flawless execution is ensured. With Volaré Wedding Management, you will Keep peace of mind in knowing that your vendors’ timeline of deliveries will be managed, your decor will be correctly placed, and your vision will come to fruition seamlessly for a beautiful wedding day!
Wedding Preparation Services
~ Initial Consultation and Wedding Planning Meeting.
~ On retainer to answer wedding related questions. Educational newsletter, PLANNING MATTERS, delivered to your inbox regularly to answer wedding planning and software related questions.
~ One (1) personal face-to-face wedding planning meeting with a wedding reception venue walk-through approximately 4-6 weeks prior to the wedding date, with the planning process beginning 30 days prior to the wedding date.
~ Immediate access to Aisle Planner; a cloud-based, professional wedding planning software with collaborative wedding planning tools such as a customizable checklist, synced event calendar,Wedding Day Timeline, seating chart, and vendor contacts all in one place. The
software also includes a state of the art design studio, where you will be able to build inspiration boards and color palettes for your big day.
~ 30 Days Prior to Wedding – Unlimited wedding coordination through email and phone communication to include all things wedding related, such as the wedding planning checklist,Wedding Day Timeline, vendor relations, floor plan design and seating.
~ Volaré will draft and prepare a customized Wedding Day Timeline, which will include pre-wedding festivities, vendor installations and expectations, the wedding ceremony outline, and the entire wedding reception outline.
Wedding Vendor Services
~ Customized vendor recommendations.
~ Read vendor contracts and confirm vendors prior to the wedding to ensure proper set-up of their services, as well as provide information regarding final guest count and venue compliance.
Wedding Rehearsal Services
~ Attend and lead the wedding rehearsal, in collaboration with the officiant, while including seating protocol with the ushers, family seating, and wedding party expectations for the prelude, processional, ceremony and recessional.
~ Receive all personal items and decor for ceremony and reception set-up prior to wedding day.
Wedding Day Services
~ One (1) wedding planning professional present on your wedding day (An additional coordinator may be added for weddings encompassing multiple locations).
~ Serve as a vendor and on-site coordinator liaison, as well as your vendors’ point of contact on your wedding day, so that you and your family may relax and enjoy your big day!
~ Distribute final payments and gratuities to vendors on your wedding day.
~ Distribute flowers to wedding party, pin on boutonnières and corsages, as well as transport altar florals to wedding reception site, if repurposed after family formals.
~ Assist guests as needed at the ceremony, and with finding their table or seat at the reception.
~ Facilitate the design of the ceremony site by overseeing the placement of altar florals, pew florals, and other special décor. Facilitate the design of the pre-function area by setting-up gift table, sign-in table, escort card table, memory table, and other special décor for cocktail hour.
~ Facilitate the design of the wedding reception site by overseeing installations, maintaining proper lighting and ensuring that décor, centerpieces, and votives are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, etc.
~ Direct the flow of the ceremony according to the W edding Day Timeline, by communicating with ushers and properly cuing the wedding party, officiant, and ceremony musicians.
~ Direct the flow of the reception according to the W edding Day Timeline and maintain constant communication with the entertainment emcee and photographer, in order to ensure the proper pace for all aspects of the evening, such as bridal party introductions, newlywed introduction, first dance, father-bride dance, mother-groom dance, wedding blessing, dinner, cake cutting, toasts, bouquet and garter toss, departure dance, and newlywed send off.
~ Maintain the gift table by taping loose cards to gifts, and hand delivering the cards to a designated person or area after the wedding reception.
~ Box top layer of wedding cake, wash and pack toasting flutes, cake knife and server, as well as pack all decor, personal items and gifts belonging to you and coordinate with designated family member(s) at the end of the evening.
This package requires a signed contract 60 days prior to your wedding day, depending on availability. Additional travel charges may apply for events outside of the San Antonio or New Braunfels areas.
To Love – Volaré Event Production Partial Planning Upgrade + $900
~ Wedding Planning Begins 90 Days Out
~ Additional Wedding Planning Meeting and Venue Walkthrough
~ Individual Vendor Services
~ Establish Wedding Budget and Provide Support
Additional a la Carte Services Available To Add
~ Individual Vendor Services with Quotes and Contract Negotiations
~ Rehearsal Dinner Coordination
To learn more about this wedding planning and coordination package, please call/text 210-749-5004 or email us today to schedule a complimentary wedding planning consultation.