Volaré Event Production
You Love planning your dream wedding and know that you need a coordinator, but would also Love to delegate key elements of the planning process to a professional. Upon booking this service, you will receive access to the best wedding planning software on the market, along with a budgeting component that you will Love! We will begin with an initial consultation to add momentum and provide solutions to your existing wedding plans. Volaré will enter the planning process approximately 90 days prior to your wedding date for a planning meeting, venue walkthrough, and vendor inventory. We will then determine what vendors are still needed, and will jumpstart the vendor selection process for you. From this point, continued advisement and communication leading up to the wedding day will be provided. At about 4-6 weeks prior to your wedding date, we will meet again to finalize all of the details of your wedding, which will culminate with continued communication and our presence for the rehearsal, ceremony, and reception, where a flawless execution is ensured. Let Volaré produce your wedding, so you and your family may relax and enjoy a blissful wedding day. You will Love us for it!
Wedding Preparation Services
~ Initial Consultation and Wedding Planning Meeting.
~ Two (2) personal face-to-face wedding planning meetings with wedding reception venue walkthrough. First meeting/venue walk-through will take place approximately 90 days prior to wedding date.
~ Immediate access to Aisle Planner; a cloud-based, professional wedding planning software with collaborative wedding planning tools such as a customizable checklist, synced event calendar, Wedding Day Timeline, guest list, seating chart, vendor contacts/contracts, and budget/payments all in on place. The software also includes a state of the art design studio, where we will be able to build inspiration boards and color palettes for your big day.
~ 90 Days Prior to Wedding – Unlimited wedding planning and coordination through email and phone communication to include all things wedding related, such as the wedding planning checklist, Wedding Day Timeline, vendor relations, floor plan design, wedding design, etiquette protocol, invitations, and seating.
~ Volaré will draft and prepare a customized Wedding Day Timeline, which will include pre-wedding festivities, vendor installations and expectations, the wedding ceremony outline, and the entire wedding reception outline.
Wedding Vendor Services
~ Customized vendor recommendations, and assistance in gathering additional needed vendors 90 days prior to wedding date.
~ Read vendor contracts and confirm vendors prior to the wedding to ensure proper set-up of their services, as well as provide information regarding final guest count and venue compliance.
Wedding Rehearsal Services
~ Attend and lead the wedding rehearsal, in collaboration with the officiant, while including seating protocol with the ushers, family seating, and wedding party expectations for the prelude, processional, ceremony and recessional.
~ Receive all personal items and decor for ceremony and reception set-up prior to wedding day.
Wedding Day Services
~ One (1) wedding planning professional present on your wedding day (An additional coordinator may be added for weddings encompassing multiple locations).
~ Serve as a vendor and on-site coordinator liaison, as well as your vendors’ point of contact on your wedding day, so that you and your family may relax and enjoy your big day!
~ Distribute final payments and gratuities to vendors on your wedding day.
~ Distribute flowers to wedding party, pin on boutonnières and corsages, as well as transport altar florals to wedding reception site, if repurposed after family formals.
~ Assist guests as needed at the ceremony, and with finding their table or seat at the reception.
~ Facilitate the design of the ceremony site by overseeing the placement of alter florals, pew florals, and other special décor. Facilitate the design of the pre-function area by setting up gift table, sign-in table, escort card table, memory table, and other special décor for cocktail hour. Facilitate the design of the wedding reception site by overseeing installations, maintaining proper lighting and ensuring that décor, centerpieces, and votives are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, etc.
~ Direct the flow of the ceremony according to the Wedding Day Timeline, by communicating with ushers and properly cuing the wedding party, officiant, and ceremony musicians.
~ Direct the flow of the reception according to the Wedding Day Timeline and maintain constant communication with the entertainment emcee and photographer, in order to ensure the proper pace for all aspects of the evening, such as bridal party introductions, newlywed introduction, first dance, father-bride dance, mother-groom dance, wedding blessing, dinner, cake cutting, toasts, bouquet and garter toss, departure dance, and newlywed send off.
~ Maintain the gift table by taping loose cards to gifts, and hand delivering the cards to a designated person or area after the wedding reception.
~ Box top layer of wedding cake, wash and pack toasting flutes, cake knife and server, as well as pack all decor, personal items and gifts belonging to you and coordinate with designated family member(s) at the end of the evening.
~ Return cake stand to baker, if one has been rented.
This package requires a signed contract 120 days prior to your wedding day; depending on availability. Additional travel charges may apply for events outside of the San Antonio or New Braunfels areas.
To Comfort (Full-Service Volaré Event Production) Upgrade – $1800
~ Wedding Planning Begins Immediately
~ Additional Wedding Planning Meeting and Venue Walkthrough
~ Vendor Services with Quotes and Contract Negotiations For All Vendors
~ Customized Wedding Design Support
Additional a la Carte Services Available To Add:
~ Wedding Favor Assembly
~ Gift Bag Assembly and Delivery
~ Wedding Invitations Services (Delivery to/from Calligrapher & Stuffing and Mailing)
~ Professional Staffing Services
~ Professional Wedding Website Design and Maintenance
~ Rehearsal Dinner Coordination
To learn more about this wedding planning and coordination package, please call/text 210-749-5004 or email us today to schedule a complimentary wedding planning consultation.