Wedding management is a must, but you would LOVE more time to delegate key elements of the planning and design process to a professional wedding planner. Upon booking this service, you will receive access to the best wedding planning software on the market, along with a budgeting component that you will LOVE! We will begin with an initial consultation to add momentum and provide solutions to your existing wedding plans. We are then on retainer for unlimited communication to answer your wedding related questions throughout this joyous process.
Volaré will enter the planning process approximately 120 days (4 months) prior to your wedding date for a planning meeting, venue walkthrough, and vendor inventory. We will then determine what vendors are still needed, and will jumpstart the vendor selection process for you. We will also attend one vendor meeting of your choosing to aid in the support in the overall event design and execution. At about 6-8 weeks prior to your wedding date, we will meet again to finalize all of the details of your wedding, which will culminate with our presence at the rehearsal, ceremony, and reception, where a flawless execution is ensured. You will LOVE Volaré Partial Planning - the luxury of full-service wedding planning when it is needed most.
~ Initial Consultation
~ Unlimited wedding communication through email and phone. Communication to include all things wedding related, such as the wedding planning checklist, Wedding Day Timeline, vendor relations, floor plan design, wedding design, etiquette protocol, invitations, and seating.
~ Two wedding planning meetings with a wedding reception venue walkthrough. First meeting/venue walk-through will take place approximately 120 days prior to the wedding date.
~ Immediate access to Aisle Planner; a cloud-based, professional wedding planning software with collaborative wedding planning tools such as a customizable checklist, synced event calendar, Wedding Day Timeline, guest list, seating chart, vendor contacts/contracts, and budget/payments all in one place. The software also includes a state of the art design studio, where we will be able to build inspiration boards and color palettes for your big day.
~ Volaré will draft and prepare a customized Wedding Day Timeline, which will include pre-wedding festivities, vendor installations and expectations, the wedding ceremony outline, and the entire wedding reception outline.
~ Schedule and attend one vendor meeting in order to assist with the design plan and event execution; usually floral / design meeting or catering meeting / walkthrough.
~ Customized vendor recommendations, and assistance in gathering additional needed vendors 120 days prior to the wedding date.
~ Read vendor contracts and confirm vendors prior to the wedding to ensure proper set-up of their services, as well as provide information regarding final guest count and venue compliance.
~ Attend and lead the wedding rehearsal, in collaboration with the officiant, while including seating protocol with the ushers, family seating, and wedding party expectations for the prelude, processional, ceremony and recessional.
~ Receive all personal items and decor for ceremony and reception set-up prior to wedding day.
~ One (1) wedding planning professional present on your wedding day (An additional coordinator may be added for weddings encompassing multiple locations).
~ Serve as a vendor and on-site coordinator liaison, as well as your vendors’ point of contact on your wedding day, so that you and your family may relax and enjoy your big day!
~ Distribute final payments and gratuities to vendors on your wedding day.
~ Distribute flowers to the wedding party, pin on boutonnières and corsages, as well as transport altar florals to the wedding reception site, if repurposed after family formals.
~ Assist guests as needed at the ceremony, and with finding their table or seat at the reception.
~ Facilitate the design of the ceremony site by overseeing the placement of altar florals, pew florals, and other special décor.
~ Facilitate the design of the pre-function area by setting up the gift table, sign-in table, seating display, memory table, and other special décor for cocktail hour.
~ Facilitate the design of the wedding reception site by overseeing installations, maintaining proper lighting and ensuring that décor, centerpieces, and votives are accurately placed on the tables and include the correct table cards, place cards, number of chairs, favors, etc.
~ Direct the flow of the ceremony according to the Wedding Day Timeline, by communicating with ushers and properly cuing the wedding party, officiant, and ceremony musicians.
~ Direct the flow of the reception according to the Wedding Day Timeline and maintain constant communication with the entertainment MC and photographer, in order to ensure the proper pace for all aspects of the evening.
~ Maintain the gift table by taping loose cards to gifts, and hand delivering the cards to a designated person after the wedding reception.
~ Box top layer of wedding cake, wash and pack toasting flutes, cake knife and server, as well as pack all decor, personal items and gifts belonging to you and coordinate with designated family at the end of the evening, as well as return cake stand to the baker, if one has been rented.
Please complete the form below to tell us about your upcoming wedding or event. We will respond as soon as we are able. For expedited inquires, call or text us today.